A difficult task that you need to complete before your wedding day is creating your seating plan. I am sure there are people you definitely don’t want to sit together and people you do. The seating plan can easily become a complex puzzle that you need to complete. These tips listed below should make the task much easier
GET THE LAYOUT FROM YOUR RECEPTION VENUE
This is a very important step as you need the layout to complete with your guests. If you don’t do this you will end up wasting time and might have to start the task again. I recommend making multiple copies of the layout as you might make a mistake or want to have different versions to decide over.
WAIT UNTIL EVERYONE HAS RSVP’D TO YOUR INVITE
Don’t add to your task by trying to figure out where to seat everyone before you have your final head count (or at least as close to it as you can get). You can always add a few late responders here and there, but trying to do the seating before you know who is actually coming is a waste of time. Just like tip one, if you start to build the seating plan before you have confirmation of your guests you will end up repeating tasks and wasting time.
DECIDE WHERE YOU’LL BE SITTING FIRST
The bride and groom are the most important guests at any wedding, so decide out where both of you would like to sit before planning the rest of the seating plan. Some couples opt to sit at a “head table” with the wedding party (their dates usually sit at a separate table); or the newlyweds can sit at a “sweetheart table” for two, with the wedding party and their dates at a nearby table.
ASK YOUR FAMILY FOR HELP
You should consider asking your parents for their advice on where to sit certain relatives and their friends that might be attending the wedding. Remember that you might not like the answer, so be careful how you manage this.
Try using a spreadsheet (Excel or Google Sheets) to create a seating plan list. That way you can copy/paste or drag and drop the names around to make the process easier.
ASSIGN TABLES, NOT SEATS
Once you assign guests to a table, consider letting them pick their seats. It will not only save you time, but also money since you’ll skip the added expense of place cards.
GROUP PEOPLE ACCORDINGLY
You can make the process of seating friends easier by grouping them by how you know them: childhood, school, college, work, etc.
SKIP THE SINGLES TABLE
While you might be tempted to have this—especially if you’d like to hook up a few of your single friends, don’t do it as no one enjoys being singled out.
HAVE A KIDS’ TABLE
If you’re having a few kids at the wedding, consider a kids’ table with crayons, coloring books, etc. to keep them occupied. However, if you’re having really young kids or only a small number I would recommend sitting them with their parents.
TAKE AGE INTO CONSIDERATION
Seat younger guests near the dance floor and older guests a further away.